Many different documents are required in international transportation. The packing list is among the most important documents. For this reason, knowing what a packing list is and how it is prepared is highly important for commercial matters. So, what is a packing list and how is it prepared? In this content, we will examine the details you need to know about the packing list. Then, let\'s get started!
What is a Packing List (Çeki Listesi)?
The "packing list" used in international transportation is a document of commercial importance. Detailed information regarding the shipment in import and export transactions is declared on the packing list.
Giving detailed information about the product such as the quantity and number of packages, the packing list is also frequently used in customs procedures. It greatly facilitates shipping and warehouse processes. To avoid any issues during shipping processes, you should make sure that the information is entered completely and accurately.
This list actually acts as a checklist for both sender and recipient. Thus, it ensures that everything is properly accounted for and documented. The packing list is also referred to by names such as package invoice, delivery document, unpacking note, shipping manifest, delivery list, and customer opening note.
What Information Should Be Included in the Packing List?
While creating a packing list, it is recommended to include details about the shipment. Here is the important information that should be included in the packing list.
• Seller company contact details
• Buyer company contact details
• Type of goods, HS code
• Packaging information (number of boxes, content quantity, and specifications)
• Weight details (must be specified as net and gross)
• Date on which the packing list was issued
• Source address of the cargo
• Destination address of the cargo
Note: The packing list must be issued in accordance with the mode of transport. For example, if maritime transport mode is to be used, container number, loading-unloading port details, and vessel name must be specified.
How is a Packing List Prepared?
A sample table for preparing a packing list is as follows:
Packing List Seller
Address:
Phone number:
Buyer
Address:
Phone number:
No
Product Description
Descriptions Of Goods
Quantity
Quantity
Weight
Weight
Gross Weight
Gross Weight
Number of Boxes
Number of Boxes
1 2 3 4 Total Weight:
Total Weight:
Additional Notes
For example, container number
Packing List Example
You can download the Packing list sample here.
What are the Points to Consider When Creating a Packing List?
There are important points to consider when creating a packing list. We can list them as follows:
• You should make sure that all shipped items are included in the packing list.
• All items should be clearly labeled with your name, address, and contact information. This way, your shipment is safely delivered to the buyer.
• You should always take care to use appropriate packaging for your shipments. At the same time, you should take necessary precautions to ensure that the products are not damaged.
• You should work with a reputable shipping company. This is perhaps one of the matters you need to pay most attention to. You should ensure that you use a shipping company that delivers goods safely and on time.
What are the Benefits of Issuing a Packing List?
Preparing a packing list offers various advantages. Having no packing list at all or having an incorrect packing list can cause issues. So, let\'s look closely at its benefits!
• It guides the recipient as it specifies the quantity of the product shipped in your cargo.
• It allows you to specify the required information for the Certificate of Origin.
• In case of hazardous materials, it facilitates your work by acting as proof of the Material Safety Data Sheet.
• It allows you to save time and costs.
• The customs broker can easily enter the cargo into their country\'s import data files.
• It provides all the details required for the automated export system.
• It speeds up your transactions by simplifying warehouse processes.
What are the Characteristics of a Packing List?
There are basic characteristics and components found in packing lists in logistics. Each list must refer to the shipment made. In addition, it must be consistent with the relevant commercial invoice. It should ensure the identification of lost cargo. Moreover, it should facilitate the audit and mapping of shipments.
The customs broker strictly demands the issuance of a packing list. Therefore, the packing list must be prepared in detail.
Who Should Use a Packing List?
The packing list is used together with the commercial invoice. This is because it includes information not found in the commercial invoice. This information is used by shipping workers, the importing company, and customs personnel. In other words, if you are wondering to whom the packing list is given, we can say that it is handed to the shipping company and customers. The packing list is prepared by the buyer, seller, or declarant.
Is a Packing List a Legal Requirement?
Technically, preparing a packing list is not a legal requirement. Therefore, although it is not required for customs, it facilitates the import and export process for both shippers and customs brokers. Consequently, it is beneficial to attach a packing list to your shipment.
Thus, it helps you ensure a seamless and efficient customs entry. In case of missing orders, it allows you to easily identify the deficiencies.
Is a Packing List Considered a Commercial Document?
Packing lists and commercial documents serve different purposes. For this reason, a packing list cannot be considered a commercial document. They have different roles in purchasing processes. The packing list informs the exporter, the international freight forwarder, and the ultimate buyer about the shipment. Therefore, this document serves a more logistical purpose.
What Should the Packing List Format Be?
Packing lists can be in digital or physical format. That is, there is no specific format to be followed. Using a physical or electronic table is appropriate. However, country-specific requirements regarding packing list formats may exist. In other words, before attaching a packing list for an international shipment, you should take care to comply with the rules and regulations of the destination countries.
Our Final Words on the Packing List
The packing list is as important as your delivery address. It allows you to improve time management. This way, you can work more productively and effectively. At the same time, it makes it easier to achieve your goals. It also makes your logistics operations efficient through accurate information collection, tracking, planning, and risk management.
On the other hand, it can increase customer satisfaction and reduce costs. In other words, we can say that it is a critical tool for success in logistics.
