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An e-archive invoice is a very important document, especially for companies engaged in micro-export. So, what is the function of this document and how is it prepared? Keep reading for all the answers to your questions.
What is an E-Archive Invoice?
An e-archive invoice is a type of invoice that a business maintains and stores in an electronic environment. It is a method that simplifies invoicing and storage processes by digitalizing them. The e-archive invoice is issued and stored by the business.
Additionally, the e-archive invoice is a method that facilitates customs and tax procedures for micro-exporters, allowing businesses to operate more efficiently.
What Should Be Considered When Issuing an E-Archive Invoice?
When issuing an e-archive invoice, you must ensure that the following information is present in the relevant document. Otherwise, the document will lose its validity.
• The content of the goods must be written clearly on the invoice.
• The invoice must be issued without VAT.
• The invoice must be issued in TL, and the proforma and invoice amounts must be the same.
• The invoice must contain the HS (GTIP) code of the product.
• The phrase "Of Turkish Origin" must be included on the invoice.
• There must be a stamp and signature on the invoice.
• The person performing the transaction must be careful to issue their invoice as an e-archive invoice, not as an e-invoice.
Your product shipment via Navlungo within the scope of micro-export falls under the ETGB. Therefore, an Electronic Commerce Customs Declaration (ETGB) is automatically issued for the product.
What is Required for an E-Archive Invoice to Be Valid?
For your e-archive invoice to be valid, there is certain information that must absolutely be included on it. These are as specified below:
• Destination address
• Type and unit price of the product inside
• Total sales price
• Quantity of the product inside
• Dimensions and weight value
• Harmonized System (HS / GTIP) code
• Seller's tax office and tax number details
• Delivery terms
• Information of the individual or institution purchasing the product inside
• Tax liability details in the country of the purchaser of the product inside
• Payment details
If any of this information is missing, the micro-export transaction cannot fully take place. At the same time, the ETGB document to be issued and the invoice must verify each other.
